Role &amp; responsibilities :

<ul>
<li style="margin-left:0px;">Responsible for setup and smooth functioning of office location.</li>
</ul>

<ul>
<li style="margin-left:0px;">Ensure proper housekeeping, security, and safety at each office location. Ensure smooth functioning of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility.</li>
</ul>

<ul>
<li style="margin-left:0px;">Governing and supervising maintenance and upkeep of organizational assets like office premises, guesthouses, cafeterias, parking space etc.</li>
</ul>

<ul>
<li style="margin-left:0px;">Oversee Reception, Cafeteria and Pantry operations.</li>
</ul>

<ul>
<li style="margin-left:0px;">Responsible for timely office maintenance (replacements, repairs, etc.) and upkeep of equipment, cleaning, housekeeping and maintenance of plumbing &amp; sanitary systems.</li>
</ul>

<ul>
<li style="margin-left:0px;">Liaising with building management, contractors, and interior decorators as and when required for existing set-up, new operations, or movement to new facilities.</li>
</ul>

<ul>
<li style="margin-left:0px;">Identifying viable properties for Office Space, Guest Houses etc. and finalizing lease/rental deeds.</li>
</ul>

<ul>
<li style="margin-left:0px;">Negotiating with &amp; finalizing Service Agreements with reliable contractors for execution of servicing works as per budgeted parameters.</li>
</ul>

<ul>
<li style="margin-left:0px;">Handling negotiations and contract management in the form of purchase orders, work orders etc.</li>
</ul>

<ul>
<li style="margin-left:0px;">Overseeing the travel desk and related process, policies, and guidelines - hotel</li>
</ul>

<ul>
<li style="margin-left:0px;">accommodation, air &amp; train tickets, firm approved cab/taxi booking</li>
</ul>

<ul>
<li style="margin-left:0px;">Identifying &amp; developing vendor source for cost effective purchases and reduction in delivery time. Liaising with external agencies, contractors, and materials department for procurement of materials.</li>
</ul>

<ul>
<li style="margin-left:0px;">Assessing of the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms etc.</li>
</ul>

<ul>
<li style="margin-left:0px;">Implementing stringent security network and security measures for the safety of high-value assets and material. Preparing SOPs (Standard Operating Procedures) for</li>
</ul>

<ul>
<li style="margin-left:0px;">Asset Management entailing security, monitoring security services. Recommending passive &amp; active protection measures.</li>
</ul>

<ul>
<li style="margin-left:0px;">Coordinating with insurance agencies for securing protective cover for company assets.</li>
</ul>

<ul>
<li style="margin-left:0px;">Preparing and supervising maintenance of statutory records. Orders and receives invoices, distributes according to cost centers. Track vendor payments and ensure timely billing for all service partners.</li>
</ul>

<ul>
<li style="margin-left:0px;">Generate MIS for operations. Oversee timely issuance of Access Cards &amp; maintenance of access control systems.</li>
</ul>

<ul>
<li style="margin-left:0px;">Store Management- maintenance / issuance of items, stock taking etc.</li>
</ul>

<ul>
<li style="margin-left:0px;">Coordinating &amp; organizing various activities like seminars, conferences, team activities, and recreational activities.</li>
</ul>

<ul>
<li style="margin-left:0px;">Other related Areas: Pest Control, Medical Services, Office stationery and Courier Managemen </li>
</ul>

Office Administrator in Gurugram (UID-8632)

Job Description

Job Details

Skills Required for Office Administrator

Job Description for Office Administrator

Explore More Opportunities