Key Responsibilities:1. General Administration &amp; Facility Management 
<ul>
<li>Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Oversee contract labour operations, including vendor coordination and manpower deployment.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Handle all contractor/vendor bill processing and ensure timely payments.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Raise PR/PO in SAP for all admin-related procurements and services.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Coordinate guest visits, factory events, employee engagement programs, and welfare activities.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Ensure accurate supervision of office assistants and monitor daily attendance.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Plan and organize company functions, celebrations, and emergency arrangements.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments. </li>
</ul>
2. Health, Safety &amp; Environment (HSE) 
<ul>
<li style="margin-left:1.6rem;">Lead the formation and implementation of safety committees and drive safety awareness across the facility.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Carry out accident investigations and implement corrective/preventive actions.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Celebrate Safety Week, Environment Day, and other safety-related events. </li>
</ul>
3. Legal &amp; Statutory Compliance 
<ul>
<li style="margin-left:1.6rem;">Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and Registration Certificates.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.).</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Monitor contractor/vendor compliance with all applicable labour and statutory norms. </li>
</ul>
4. Industrial Relations 
<ul>
<li style="margin-left:1.6rem;">Support senior leadership in maintaining healthy and harmonious industrial relations with the union.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Effectively handle contract labour issues and employee grievances.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Promote employee cooperation during policy rollouts and key management decisions. </li>
</ul>
5. Contract Labour Management 
<ul>
<li style="margin-left:1.6rem;">Plan and monitor contractual manpower deployment as per operational requirements.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Ensure timely availability of contract manpower and track daily workforce reports.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Implement engagement and retention strategies to reduce attrition and improve productivity. </li>
</ul>
6. Infrastructure Development 
<ul>
<li style="margin-left:1.6rem;">Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Manage all repair &amp; maintenance activities of factory assets and utilities.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work. </li>
</ul>
Qualifications &amp; Experience: 
<ul>
<li style="margin-left:1.6rem;">Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">12–15 years of experience in plant/factory administration, infrastructure, and compliance management.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Proficiency in SAP and MS Office.</li>
</ul>

<ul>
<li style="margin-left:1.6rem;">Knowledge of local regulations, Marathi language, and stakeholder management is essential. </li>
</ul>

Admin Manager in Mumbai (UID-11133)

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